Assistant / Personal Assistant to the CEO -
Posted 1 week ago
Location: Turks & Caicos
Industry: Investment / Hospitality / Real Estate
Position: Executive Assistant / Personal Assistant to the CEO
We are recruiting for an experienced Executive Assistant / Personal Assistant to the CEO to provide high-level executive and personal support within a fast-paced, privately owned business environment.
This is not a traditional administrative role. The successful candidate will work closely with a decisive, fast-moving CEO and must be able to anticipate needs, manage competing priorities, communicate concisely and ensure that important tasks and decisions are followed through.
The Role- Manage the CEO's calendar, meetings, travel, commitments and priorities
- Track decisions, instructions and follow-up items through to completion
- Act as a key filter and point of contact between the CEO and internal/external stakeholders
- Anticipate the CEO's needs, identify gaps and keep priorities moving forward
- Coordinate confidential business and personal matters with complete discretion
- Manage travel planning, logistics, appointments and reservations
- Prepare concise briefings, summaries, reminders and action lists
- Manage and follow up on expense claims and administrative submissions
- Keep the CEO informed with timely, relevant and action-oriented updates
- Provide both Executive Assistant and Personal Assistant support as required
- Previous experience as an Executive Assistant, Personal Assistant, Executive Office Coordinator, Office Manager or senior administrative professional
- Experience supporting a CEO, Managing Director, owner, principal or other senior executive
- Fast, highly organized and extremely responsive
- Calm and composed when working under pressure
- Confident and professionally assertive, with the ability to respectfully challenge or push back when necessary
- Emotionally mature, resilient and not easily offended
- Highly discreet and comfortable handling confidential information
- Excellent judgment and stakeholder management skills
- Detail-oriented while being able to communicate in a clear, concise and practical manner
- Solutions-focused with a strong sense of urgency and follow-through
Experience within a fast-paced private sector, hospitality, investment, legal, finance, real estate, development or family office environment would be an advantage.
Travel Requirements- Must be able to travel internationally at short notice in support of the CEO
- Valid passport required
- Existing travel eligibility for key destinations, including the United States and United Kingdom, is strongly preferred
- Candidates with valid US and UK visas or the ability to travel to these destinations without delay will be highly regarded
- Generally Monday–Friday
- Flexibility is required, as working hours may need to adjust based on the CEO's schedule and business requirements
- This is a highly trusted position requiring discretion, adaptability, resilience and excellent judgment
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